Last updated: 3 July 2026
This Privacy Policy explains how Muslim Charity Run uses any personal information we collect about you when you use our website, register for the event, make a donation, sign up as a fundraiser, volunteer, contact us, or take part in Muslim Charity Run activities.
Muslim Charity Run is organised by The East London Mosque Trust, a charity registered in England and Wales, charity number 1122613, and a company limited by guarantee, company number 468317. Our registered office is 82-92 Whitechapel Road, London E1 1JQ.
For the purposes of data protection law, The East London Mosque Trust is the data controller for personal information collected through this website and in connection with Muslim Charity Run.
Cookies
We use cookies on our website. We will ask you to consent to our use of non-essential cookies when you first visit our website, and whenever our cookies are updated.
You can change your cookie preferences at any time through your browser settings or any cookie preference tool available on this website.
Cookies may be used to help the website function, improve user experience, understand how visitors use the website, support security, process bookings or donations, and help us improve our services.
Data available to website and service providers
Your data may be available to our website provider and trusted service providers to enable us and them to deliver their services to us, carry out analysis and research on demographics, interests and behaviour of our users and supporters, and help us gain a better understanding of how people use our website and services.
This may include connecting data we receive from you on the website to data available from other sources, where lawful and appropriate.
Your personally identifiable data will only be used where it is necessary for the service or analysis required, and where your rights and interests are properly considered.
Where this activity applies:
Your data may be made available to our website provider, ticketing provider, donation platform, email provider, payment provider, event administration tools, or other trusted suppliers.
The data that may be available to them may include any of the data we collect as described in this policy.
Our providers must not use your personal data for their own unrelated purposes unless they are legally permitted to do so and have told you separately.
Where data is transferred outside the United Kingdom, we will take reasonable steps to ensure appropriate safeguards are in place in accordance with UK data protection law.
This processing does not affect your rights as detailed in this Privacy Policy.
What information do we collect about you?
We collect information about you when you:
Register for Muslim Charity Run.
Register a child or another participant.
Make a donation.
Sign up as a fundraiser.
Join a team, school, mosque, charity or community group.
Volunteer for the event.
Book a stall, activity or event place.
Make an enquiry.
Subscribe to updates.
Complete an online form.
Take part in Muslim Charity Run activities.
Communicate with us by email, phone, online form, social media or in person.
The information we collect may include your name, address, email address, phone number, age or date of birth, gender where relevant for event categories, emergency contact details, ticket or registration details, team or organisation name, donation details, fundraising details, Gift Aid information, volunteer details, accessibility information, medical or health information you choose to provide, parent or guardian details for under 18s, and any message or enquiry you send to us.
We may also collect photographs, video footage or audio recordings from Muslim Charity Run events for publicity, reporting, fundraising, social media, website content and event promotion.
How we use your information
The information we collect about you is used to provide the service you have requested.
This may include:
Processing your event registration.
Managing your booking, ticket or race place.
Processing donations and Gift Aid declarations.
Supporting fundraising activity.
Communicating event updates, joining instructions and safety information.
Managing volunteers.
Responding to enquiries.
Supporting participants with accessibility, medical or safety needs.
Managing safeguarding, first aid, incident reporting and emergency arrangements.
Improving our website, services and event delivery.
Keeping financial, legal, insurance, charity governance and compliance records.
Sending you updates about activities, services or campaigns where you have agreed to receive them or where we are otherwise legally permitted to contact you.
We will never sell your personal information.
We will not pass on or share your personal information with others unless this is necessary to provide the service you requested, support event delivery, process payments or donations, meet legal or regulatory duties, protect someone’s safety, support safeguarding, or where we are legally required to do so.
Lawful basis for using your information
We will only use your personal information where we have a lawful basis under UK data protection law.
Depending on the circumstances, this may include:
Contract: where we need to process your information to provide a registration, booking, ticket, volunteer role, fundraising service, donation service or other requested activity.
Consent: where you have agreed to receive marketing communications, accepted non-essential cookies, or given permission for a specific use of your information.
Legal obligation: where we need to keep accounting records, process Gift Aid, comply with charity law, health and safety requirements, safeguarding duties, tax rules, legal requests or regulatory requirements.
Legitimate interests: where we use information to run, promote and improve Muslim Charity Run, manage event operations, communicate with participants and supporters, prevent fraud, protect our reputation, keep appropriate records and support charitable activity.
Vital interests: where information is needed in an emergency to protect someone’s life or safety.
Special category information
Some information is more sensitive under data protection law. This may include health information, medical information, disability or accessibility information, injury information, or other sensitive details you choose to provide.
We will only use this information where necessary and appropriate, such as to support safe participation, provide reasonable adjustments, manage first aid, respond to incidents, support safeguarding, or comply with legal obligations.
Children and young people
Children and young people may take part in Muslim Charity Run in line with the event registration rules.
Where a participant is under 18, we may collect information from a parent, guardian, school, mosque, charity, team leader or responsible adult.
We may require parent or guardian details, emergency contact information, medical information, consent for participation, and permission for photography or filming where appropriate.
Parents, guardians, schools, mosques, charities, team leaders and responsible adults must ensure they have authority to provide information about children and young people.
Marketing
If you have consented to receive information, you may opt out at a later date.
You have the right at any time to stop us from contacting you about activities, services or campaigns.
If you no longer wish to be contacted about activities, services or campaigns, you may contact us using the details at the end of this Privacy Policy or use the unsubscribe option where available.
Opting out of marketing will not stop essential service messages about an event registration, donation, fundraising page, volunteer role, enquiry or safety matter.
Photography and filming
Muslim Charity Run is a public community event. Photography and filming may take place at the event for publicity, reporting, fundraising, website content, press, social media and future promotion.
We will take reasonable steps to use images respectfully and with regard to safeguarding, especially where children or vulnerable people are involved.
If you have a concern about photography or filming, please contact us before the event or speak to the event team on the day. We will try to accommodate reasonable requests, but we cannot guarantee that someone attending a public event will not appear in wide-angle crowd shots, livestreams, media coverage or third-party images.
Access to your information and correction
You have the right to request a copy of the information that we hold about you.
If you would like a copy of some or all of your personal information, please contact us using the details at the end of this Privacy Policy.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Subject to UK data protection law, you may also have the right to request deletion of your information, restrict how we use it, object to certain uses, request data portability, withdraw consent where we rely on consent, and complain to the Information Commissioner’s Office.
If you ask us to delete your personal data, we will do so provided it is not within any period for which the data must be held due to accountancy, tax, Gift Aid, safeguarding, insurance, legal, charity governance or other rules.
How long we keep your information
We will keep your personal data only for as long as necessary for the purpose it was collected, unless we are required or permitted to keep it for longer.
Financial, donation and Gift Aid records may need to be kept for accounting, tax and audit purposes.
Safeguarding, accident, incident and insurance records may need to be kept for longer where necessary.
Marketing preferences may be kept so that we know whether you have opted in or opted out.
Security
We will always store your personal details securely.
We use appropriate technical and organisational measures to protect your information from unauthorised access, loss, misuse, alteration or disclosure.
However, no website or online system can be guaranteed to be completely secure. You are responsible for keeping any booking references, passwords or account details confidential.
Changes to our Privacy Policy
We keep our Privacy Policy under regular review.
We may update this Privacy Policy from time to time by publishing a revised version on this website. The latest version will show the date it was last updated.
How to contact us
Please contact us if you have any questions about this Privacy Policy, the information we hold about you, or if you would like us to stop contacting you:
Email: info@eastlondonmosque.org.uk
Writing: Website Administration, East London Mosque Trust, 82-92 Whitechapel Road, London E1 1JQ
Telephone: 020 7650 3000
If you think there is a problem with the way we are handling your data, you have the right to complain to the Information Commissioner’s Office.